Is it necessary to warm up a domain when migrating to a new ESP?

Summary

The overwhelming consensus among experts, marketers, and email service documentation is that warming up a domain and/or IP address is crucial when migrating to a new ESP. This process involves gradually increasing sending volume to establish a positive sender reputation with ISPs, preventing emails from being flagged as spam. The main reason is that sender reputation does not transfer; moving to a new ESP essentially starts a clean slate. While some suggest that warming might be less critical for smaller lists when moving between shared IP ESPs, the advice generally leans toward a cautious, gradual approach to ensure deliverability. It's also important to monitor deliverability metrics and adjust sending strategies accordingly.

Key findings

  • Reputation Reset: Migrating to a new ESP effectively resets sender reputation, requiring a warm-up period.
  • Improved Deliverability: Warming up improves email deliverability and reduces the risk of emails landing in the spam folder.
  • Gradual Approach: A gradual increase in sending volume is key to establishing trust with ISPs.
  • Monitoring Is Essential: Continuously monitoring deliverability metrics allows for adjustments to the warm-up strategy.

Key considerations

  • List Segmentation: Consider list size and engagement when determining the intensity of the warm-up process.
  • ESP Type: Determine whether you are migrating between shared IP ESPs or to a dedicated IP, as this will affect the warming strategy.
  • ESP Guidance: Consult the new ESP's recommendations, but independently verify their approach to warming.
  • Consistent Sending: Maintain a consistent sending schedule to build a reliable reputation with ISPs.

What email marketers say
12Marketer opinions

The majority of email marketers and experts agree that warming up a domain or IP address when migrating to a new ESP is crucial for maintaining email deliverability. The primary reason is that sender reputation is tied to the IP address and/or domain, and a new ESP essentially means starting with a clean slate. Warming up involves gradually increasing sending volume to establish a positive reputation with ISPs and avoid being flagged as spam. While some suggest it might not be necessary for small lists when moving between shared IP ESPs, the consensus leans towards caution and a gradual approach. Some mention that you can choose to warm up an IP address manually, or have Amazon Pinpoint automatically manage the warm-up process for you.

Key opinions

  • Sender Reputation: Sender reputation is key and tied to the IP address or domain; moving to a new ESP resets this reputation.
  • Deliverability Impact: Warming up helps prevent emails from being marked as spam and improves deliverability rates.
  • Gradual Increase: The warming process involves gradually increasing sending volume over time.
  • Small Lists: For small lists when moving between shared IP ESPs, warming up might be less critical but is still generally recommended.

Key considerations

  • List Size: Consider the size of your subscriber list; smaller lists might require less aggressive warming.
  • ESP Type: Determine if you are moving between shared IP ESPs or to a dedicated IP, as this affects the urgency of warming.
  • Monitoring: Actively monitor deliverability metrics during the warm-up process to adjust sending volume as needed.
  • ESP Recommendations: Consult the new ESP's recommendations on warming, but exercise caution if they advise skipping the process altogether.
Marketer view

Email marketer from Email Geeks responds with "maybe", explaining that if moving from one shared IP ESP to another, the key question is the size and frequency of sending to the subscriber list. If the list is relatively small, warming may be unnecessary.

May 2021 - Email Geeks
Marketer view

Email marketer from GlockApps explains IP warming (also known as IP warm-up) is the practice of gradually increasing the volume of emails sent with a new IP address. This process allows you to build a positive sending reputation with ISPs and email providers. If you suddenly start sending a large volume of emails with a new IP, it can raise red flags and your emails may be marked as spam. Proper IP warming helps to ensure that your emails reach the inbox.

November 2023 - GlockApps
Marketer view

Email marketer from GMass recommends warming up your IP address to get good email deliverability with your new email sending system. GMass says not to start sending big campaigns right away.

July 2024 - GMass
Marketer view

Marketer from Email Geeks shares concerns, stating that moving ESPs is risky unless there are serious issues with the current one. Moving to a shared IP and using an ESP that doesn't recommend warming up is particularly worrisome.

April 2022 - Email Geeks
Marketer view

Email marketer from Omnisend shares that you should warm up your IP address to tell ISPs that you’re not a spammer and give yourself a chance to build a good sender reputation. Even though it takes extra time, it’s worth it to improve your email deliverability.

March 2023 - Omnisend
Marketer view

Email marketer from Mailjet shares that warming up your IP address is necessary. Warming up an IP address involves gradually increasing the volume of emails sent through it over a period of time. This helps to establish a positive reputation with Internet Service Providers (ISPs) and ensures that your emails reach the inbox. Without warming up, your emails are more likely to be marked as spam.

March 2025 - Mailjet
Marketer view

Email marketer from ActiveCampaign explains that if you don't already have an established reputation, then you'll need to build one. This is done by gradually increasing the amount of email you send from your new dedicated IP addresses, and is often referred to as warming your IP addresses.

June 2022 - ActiveCampaign
Marketer view

Email marketer from Reddit explains that it's important to warm up your domain when moving to a new ESP, as your domain reputation is essentially starting over with the new ESP. This is to ensure that your emails don't get flagged as spam by ISPs.

December 2021 - Reddit
Marketer view

Email marketer from Reddit suggests gradually increasing sending volumes and actively monitoring deliverability metrics. They share that proper warm-up is crucial for establishing a positive sender reputation with the new ESP and improving deliverability rates.

July 2021 - Reddit
Marketer view

Email marketer from Email Geeks shares that they counsel clients to warm their domain when moving to a shared IP at a new ESP, starting small and monitoring performance.

June 2022 - Email Geeks
Marketer view

Email marketer from SendGrid explains that IP warming is the process of gradually increasing the volume of email sent from a new IP address. It helps to establish a positive sender reputation with Internet Service Providers (ISPs). Proper IP warming demonstrates that you are a legitimate email sender and not a spammer, which improves deliverability and helps you reach your recipients' inboxes.

February 2025 - SendGrid
Marketer view

Email marketer from StackExchange answers that when switching from one ESP to another, you should definitely warm up your new IPs. Your sending reputation is tied to your IP, so you're starting from scratch with the new ESP. Warming up an IP is the process of gradually increasing the amount of emails you send to try and build a good reputation with the ISPs.

June 2022 - StackExchange

What the experts say
6Expert opinions

Experts generally agree that warming up a domain or IP address is crucial when migrating to a new ESP. Warming ensures filters recognize the new ESP as legitimate and helps build a good sender reputation. Without warming, there's a high risk of emails being marked as spam or blocked due to a lack of established reputation, regardless of the ESP configuration. Gradual increase of email volume is recommended.

Key opinions

  • Sender Reputation: Warming is crucial for building sender reputation with the new ESP.
  • Filter Recognition: Warming helps email filters recognize the new ESP as a legitimate source.
  • Deliverability Risks: Failing to warm up can lead to spam folder placement or blocking.
  • IP Importance: Each IP address builds its own reputation; good reputation is not inherited.

Key considerations

  • Sending Strategy: Start with a low sending rate and gradually increase volume.
  • Monitoring: Monitor deliverability metrics to adjust sending rates.
  • ESP Advice: While deferring to ESPs is sometimes advised, confirm they have a sound warm-up plan or independently verify.
  • Configuration: Consider migrating from shared to dedicated IPs also requires warming.
Expert view

Expert from Spam Resource shares that they are dealing with low deliverability and Google putting their emails in spam even though its opt-in subscribers. Spamresource recommends warming up your IP. Do this by sending small volumes of email and increasing your sending size as you go along.

September 2024 - Spam Resource
Expert view

Expert from Email Geeks answers that migrating from one platform to another, or even from shared to dedicated IPs, will require warming.

July 2021 - Email Geeks
Expert view

Expert from Word to the Wise explains that if you are starting with new IPs and domains, you will need to warm them up. Without warming up, your mail will likely get blocked, filtered or rate limited due to lack of reputation.

June 2024 - Word to the Wise
Expert view

Expert from Email Geeks explains that the process of moving from ESP to ESP is about ensuring the filters recognize the new ESP as a legitimate source. She suggests that moving between shared IPs is less difficult nowadays. She also advises to defer to the ESP experts on warming.

February 2022 - Email Geeks
Expert view

Expert from Spam Resource answers that Warming up is important as each IP address builds its own reputation. You can’t inherit good reputation from another IP address. You can inherit bad reputation, but not good. Start at a low sending rate, check to see if your mail is being delivered, and then slowly increase your sending rate and test to see if your mail is still being delivered.

February 2025 - Spam Resource
Expert view

Expert from Email Geeks explains that even on shared IPs, domain warming is important. He cites an example where ignoring warming up led to spam folder placement.

June 2024 - Email Geeks

What the documentation says
5Technical articles

Email service providers emphasize that warming up an IP address or domain is crucial when migrating to a new ESP. This process involves gradually increasing sending volume to establish a positive sender reputation with ISPs. When starting with a new IP or domain, ISPs treat the sender with suspicion until a reputation is built. Warming up is an opportunity to prove legitimacy and avoid being flagged as spam. All sources agree on the importance of a gradual increase in volume and continuous monitoring of sending reputation and deliverability metrics.

Key findings

  • New IP = New Reputation: Switching to a new IP or domain means starting with a clean sender reputation.
  • Gradual Volume Increase: Gradually increasing sending volume helps build trust with ISPs.
  • Spam Prevention: Warming up prevents emails from being flagged as spam.
  • Continuous Monitoring: Monitoring sender reputation and deliverability metrics is essential throughout the process.

Key considerations

  • Consistent Sending: Aim for a consistent sending volume daily rather than large, infrequent sends.
  • Postmaster Tools: Use available postmaster tools (e.g., Google Postmaster Tools) to monitor your sending reputation.
  • Best Practices: Adhere to general email sending best practices during the warming period.
  • Automated Warm-up: Consider using automated warm-up features offered by some ESPs.
Technical article

Documentation from Google explains to gradually increase the volume of mail sent using new IPs. Google recommends following the best practices for sending emails and monitor your sending reputation in Postmaster Tools.

December 2024 - Google
Technical article

Documentation from Postmark explains that warming an IP address or a sending domain is the process of building your sender reputation to improve your email deliverability. Every email sent from a new domain or IP address contributes to your reputation with mailbox providers. When starting out, your reputation is like a blank slate - mailbox providers don't know if you're a legitimate sender or a spammer. Warming up is an opportunity to show them that you are a responsible and trustworthy sender.

July 2023 - Postmark
Technical article

Documentation from Amazon Web Services explains that warming up an IP address is important for establishing a sending reputation with ISPs. It involves gradually increasing sending volume to avoid being flagged as spam. When you switch to a new dedicated IP address for sending email, you don't have a sending reputation yet. ISPs don't know who you are, and they treat your email with suspicion. By gradually increasing your sending volume, you prove to ISPs that you're a legitimate sender. You can choose to warm up an IP address manually, or have Amazon Pinpoint automatically manage the warm-up process for you.

July 2023 - Amazon Web Services
Technical article

Documentation from Microsoft explains that you should never suddenly send large volumes of emails. When you send email from a new IP address, start by sending small volumes, then slowly increase the volume over a few weeks. Microsoft recommends that you create a more even distribution of email volumes. Try to send roughly the same number of emails every day instead of sending large volumes of emails on some days, and small volumes of emails on others.

February 2024 - Microsoft
Technical article

Documentation from SparkPost explains that IP warming is the practice of gradually increasing sending volume from a new IP address, establishing sender reputation with mailbox providers. Skipping this step could lead ISPs to perceive your mail as unsolicited, resulting in deliverability issues. By gradually increasing volume, you show ISPs you are a legitimate sender.

November 2024 - SparkPost