Why does an email report show an open when the mailbox is unknown?

Summary

The consensus from experts, marketers, and technical documentation is that an email report can show an 'open' for an unknown mailbox due to automated processes triggered before the email's final delivery status is determined. Spam filters, AV scanners, security systems, and email client pre-fetch mechanisms load images (including tracking pixels), registering an open event even if the mailbox is invalid or the email never reaches a human recipient. These automated actions occur before the bounce message is generated, and factors like Apple's Mail Privacy Protection further skew open rate accuracy. The key is that tracking pixels measure machine interactions, not necessarily human engagement, leading to discrepancies between reported opens and actual views.

Key findings

  • Automated Scanning: Spam filters, AV scanners, and security systems proactively scan emails, triggering tracking pixels.
  • Image Pre-fetching: Email clients often pre-fetch images for security or rendering, inflating open rates.
  • Asynchronous Events: Open tracking is recorded as soon as the pixel loads, independent of eventual delivery or bounce status.
  • Privacy Protection Impact: Features like Apple Mail Privacy Protection automatically load tracking pixels, artificially inflating open rates.
  • Machine vs. Human: Tracking pixels measure machine interactions, not necessarily genuine human engagement.
  • Unreliable Metric: Open-tracking has become an unreliable measure of user behavior due to evolving anti-spam algorithms. It will be more difficult in the future to gauge email success.

Key considerations

  • Re-evaluate KPIs: Rely less on open rates; instead, focus on more reliable engagement metrics like click-through rates, conversions, and website visits.
  • Segment Email List: Maintain clean email lists and practice segmentation.
  • Interpret Data Critically: Be aware that open rates are often inflated, and interpret data with caution.
  • Analyze Rejection Messages: Examine rejection and bounce messages for additional context to understand why emails aren't delivered.
  • Consider User Settings: Remember that some users disable image loading, making open tracking inherently incomplete.

What email marketers say
13Marketer opinions

The consensus is that an email report showing an open for an unknown mailbox is primarily due to automated processes, such as security scans, spam filters, and image pre-fetching by email clients. These systems trigger tracking pixels before the email ever reaches a valid recipient, resulting in a false 'open' signal. Privacy features like Apple's Mail Privacy Protection also contribute to inflated open rates. Additionally, the timing of bounce messages and open tracking requests can be asynchronous, with the open recorded before the mailbox validity is determined.

Key opinions

  • Bot Activity: Security scanners, spam filters, and other bots often trigger open tracking pixels by loading images.
  • Privacy Changes: Privacy features like Apple Mail Privacy Protection inflate open rates.
  • Asynchronous Events: Open tracking can be recorded before a bounce message is generated, leading to discrepancies.
  • Pre-fetch Mechanisms: Email providers proactively download images, causing opens before the intended recipient sees the email.
  • Machine Interactions: Tracking pixels measure machine interactions, not necessarily human ones.
  • Invalid Metrics: Open-tracking has become an unreliable metric for user behavior due to evolving anti-spam policies and algorithms. Open Rate is becoming an invalid measure of email campaign success.

Key considerations

  • Rethink Open Rates: Rethink Key Performance Indicators (KPIs) as open rates might be misleading metrics. Consider using other KPIs. Rely less on open rates and more on clicks, conversions, and other engagement metrics.
  • Segment & Clean Lists: Maintain clean email lists. Regularly clean email lists to ensure deliverability success.
  • Interpret Data Cautiously: Understand that opens don't always equate to human engagement and consider the context of your email environment.
  • Spam Traps: Be aware that opens caused by spam traps are asynchronous and can be detected after tracking has already fired.
Marketer view

Email marketer from Litmus shares that open rates are becoming less reliable due to privacy changes and how email clients handle image loading. Apple's Mail Privacy Protection, for example, inflates open rates by loading tracking pixels for all emails, regardless of whether the recipient interacts with them. Similarly, security scans can trigger opens even when the mailbox is invalid.

April 2023 - Litmus
Marketer view

Email marketer from Quora explains that, some users have images automatically turned off in their email settings. In those cases, open tracking will not be accurate, but this also applies to bot opens because the images are loaded by the server and not by the user.

January 2025 - Quora
Marketer view

Email marketer from Gmass says, email privacy protection affects open rates, and marketers may need to measure conversions from clicks to measure email marketing success.

August 2022 - Gmass
Marketer view

Email marketer from Email Geeks shares an example of Google 'opening' a test email before delivery and actual user interaction. This illustrates how bot impressions of tracking pixels can skew open rates if not accounted for.

September 2021 - Email Geeks
Marketer view

Email marketer from Email Geeks explains that an unknown user response may come after data and not after rcpt, allowing the recipient server to scan content and trigger an open if the tracking pixel is loaded remotely. Some blocklists do this, potentially causing DOI challenges to be 'clicked'.

September 2021 - Email Geeks
Marketer view

Email marketer from Email Geeks stresses that tracking pixels measure machine interactions, not necessarily human ones. Therefore, an email can be 'opened' by a machine scanning it en route, even if the mailbox doesn't exist. Meaning the mail was opened and the mailbox doesn’t exist can be 'true' at the same time.

August 2022 - Email Geeks
Marketer view

Email marketer from EmailVendorForum.com highlights that many email providers now use pre-fetch mechanisms. These mechanisms proactively download images in emails for security or rendering purposes. This causes the open pixel to fire, but the email may have been deleted before delivery and never seen by the user.

June 2022 - EmailVendorForum.com
Marketer view

Email marketer from Reddit explains that in a corporate environment, emails often pass through aggressive spam filters that scan all content, including images. These scans can register an open before the email even reaches the intended (but possibly invalid) mailbox.

June 2021 - Reddit
Marketer view

Email marketer from Sendinblue answers that the email showing as opened and unknown mailbox could be because some security software scans emails and clicks links/images as part of their process, thus triggering a false 'open'.

March 2021 - Sendinblue
Marketer view

Email marketer from Email Geeks explains that the classifications are bounce categories applied by the ESP, and the recipient domain and exact bounce message would offer more information. Also explains that the software may consider a link click (due to malware scanning) as an 'open', hence the 'date opened' timestamp, followed by the actual bounce with its timestamp for 'date bounced'.

September 2021 - Email Geeks
Marketer view

Email marketer from EmailGeeks shares that, anti-spam policies and algorithms are constantly evolving. Open-tracking has become an unreliable metric for user behavior as the receiving mail server may be opening it. The actual opens by customers who are interested in your email will be much less.

August 2024 - EmailGeeks
Marketer view

Email marketer from Neil Patel Digital explains that an email showing as 'opened' despite an unknown mailbox can be due to bots or security scanners triggering the tracking pixel. These automated systems can access the email content and load images, leading to a false open signal even if the email never reaches a real recipient.

June 2021 - Neil Patel Digital
Marketer view

Email marketer from StackOverflow explains that the bounce is asynchronous from the open tracking request (if the email client displays the pixel). The 'open' is recorded as soon as the pixel is loaded and requested, but the bounce may happen after the receiving mail server processes and validates the email addresses. Some bounces happen after a delay (e.g. spam trap)

January 2024 - StackOverflow

What the experts say
3Expert opinions

Experts agree that an email can register as 'opened' despite an unknown mailbox primarily due to automated processes. Spam filters, AV scanners, and even preview panes can access the email and load images (including tracking pixels) before the email's validity is fully assessed. This occurs when a mail server sees the request for an image, considers the message read, and the mailbox is flagged as invalid afterwards.

Key opinions

  • Automated Scans: Spam filters and AV scanners scan emails before they reach the intended recipient.
  • Image Loading: The loading of images (tracking pixels) by these automated systems triggers open tracking.
  • Asynchronous Validation: Mailbox invalidation might occur after the open tracking pixel has already fired.
  • Limited Information: The 'unknown mailbox' message itself provides limited context; the rejection message offers more details.

Key considerations

  • Analyze Rejection Messages: Review rejection messages for additional context beyond the 'unknown mailbox' notification.
  • Account for Automated Opens: Recognize that open rates might be inflated due to automated processes and adjust analysis accordingly.
  • Focus on Engagement: Consider shifting focus to other metrics like click-through rates to better understand recipient engagement.
Expert view

Expert from Email Geeks suggests that the 'unknown mailbox' message itself doesn't reveal much. The rejection message, however, provides more context and aligns with Daniel's suggestion about server scanning.

September 2024 - Email Geeks
Expert view

Expert from Word to the Wise explains that spam filters often scan emails before delivery. When the spam filter scans the email, it requests the image to be displayed, which will increment the open tracking counter even when it never reaches the end-user.

June 2022 - Word to the Wise
Expert view

Expert from Spamresource explains that it can be a bot, AV scanner, or preview pane opening the message. A receiving mail server can see the request to display an image and count the message as read, even if the mailbox is invalid.

April 2021 - Spamresource

What the documentation says
5Technical articles

Technical documentation indicates that 'opens' can be recorded even for unknown mailboxes due to email client pre-fetching of images and security systems scanning email content. Email clients and servers often load images automatically for security purposes, triggering tracking pixels. This can occur before the email address is validated or a Non-Delivery Report (NDR) is generated, leading to an 'open' event despite the ultimate delivery failure. SMTP servers and security filters might process the email, including loading tracking pixels, before a 'mailbox unknown' error is communicated.

Key findings

  • Image Pre-fetching: Email clients often pre-fetch images automatically, registering an open before user interaction.
  • Security Scanning: Security systems scan emails for malware/spam, potentially triggering tracking pixels.
  • Asynchronous Bounces: Bounces occur separately from the initial email processing and pixel firing.
  • Early Processing: Email processing (including image loading) can happen before mailbox validation.

Key considerations

  • Account for Pre-fetching: Recognize that email client image pre-fetching can inflate open rates.
  • Understand Security Impact: Be aware of security system interactions when analyzing open tracking data.
  • Consider Bounce Timing: Factor in that bounces might be delayed and not reflect the initial processing of the email.
Technical article

Documentation from Mailchimp explains that discrepancies between 'opens' and recipient data can occur because of email clients pre-fetching images. Many email clients load images automatically as a security feature, registering an open even if the recipient hasn't actually viewed the email. This can happen even with invalid or non-existent email addresses if the security system accesses the email.

July 2023 - Mailchimp
Technical article

Documentation from RFC 5321 explains that SMTP servers can provide various response codes. A 'mailbox unknown' error typically occurs during the SMTP transaction. However, a security filter might still access and process the email content (including tracking pixels) *before* this rejection is communicated back to the sender.

January 2025 - RFC 5321
Technical article

Documentation from Microsoft explains that Exchange servers generate Non-Delivery Reports (NDRs) for failed deliveries. However, even if an NDR is eventually sent (indicating an invalid mailbox), the initial processing of the email *might* still involve scanning for malware/spam, which could trigger an open if tracking pixels are present.

August 2024 - Microsoft
Technical article

Documentation from AWS explains that bounces indicate a permanent or transient issue with delivery. While bounces indicate delivery failures, a separate process might still involve scanning the email contents (including tracking pixels) *before* the final bounce determination is made.

February 2023 - AWS
Technical article

Documentation from SparkPost answers that it's possible to see an open event before a bounce if the recipient server's security system scans the email and loads images before the email address is validated. This often occurs with spam filters or automated security checks.

October 2022 - SparkPost