Suped

When is SPF flattening needed and how to validate SPF records?

7 Marketer opinions3 Expert opinions4 Technical articles6 Resources

Summary

SPF flattening is primarily needed when an SPF record exceeds the 10 DNS lookup limit due to numerous includes, often from third-party services. However, correct SPF configuration, subdomain management, and focusing solely on return paths can mitigate the need. Validation involves checking the 'Received-SPF' header, using tools like `dig`, `nslookup`, online SPF checkers, and analyzing DMARC reports. While flattening addresses lookup limits, simplifying records, subdomain strategies, and a DMARC 'reject' policy are recommended alternatives to avoid management complexities and improve email deliverability. Improper SPF setup can lead to emails being marked as spam.

Key findings

  • DNS Lookup Limit: SPF records have a limit of 10 DNS lookups; exceeding this necessitates action.
  • Validation Tools: SPF records can be validated via 'Received-SPF' headers, `dig`, `nslookup`, online checkers, and DMARC reports.
  • Return Path Focus: SPF records should primarily include services using the domain's return path.
  • Alternative Strategies: Simplifying records, subdomain strategies, and DMARC 'reject' policies are preferred alternatives to SPF flattening.
  • Deliverability Impact: Incorrect SPF setup impacts email deliverability, causing emails to be marked as spam.

Key considerations

  • Subdomain Management: Implement better subdomain management for improved SPF configuration and organization.
  • Complexity of Flattening: SPF flattening can introduce management challenges due to IP address changes.
  • Service Return Paths: Carefully check the return paths of each service before including it in the SPF record.
  • DMARC Policy: Consider implementing a DMARC 'reject' policy to prevent unauthorized sending and reduce the need for SPF adjustments.
  • Last Resort: SPF flattening should be considered a last resort after other simplification strategies have been exhausted.

What email marketers say
7Marketer opinions

SPF flattening is primarily needed when an SPF record exceeds the limit of 10 DNS lookups due to numerous 'include' statements for third-party senders. Validation involves verifying the SPF record's syntax and lookup count using tools like online checkers, `dig`, or DMARC reports. While flattening can resolve lookup issues, simplifying SPF records and exploring subdomain strategies are recommended alternatives to avoid management complexities. Incorrect SPF setup can lead to deliverability issues, including emails being marked as spam.

Key opinions

  • Lookup Limit: SPF flattening is necessary when an SPF record surpasses the 10 DNS lookup limit.
  • Validation Tools: SPF records can be validated using online SPF checkers, the `dig` command, or DMARC reports.
  • Alternative Strategies: Simplifying SPF records or using subdomain strategies are preferred over SPF flattening to reduce complexity.
  • Deliverability Impact: Improper SPF setup can negatively impact email deliverability, leading to emails being marked as spam.

Key considerations

  • Complexity of Flattening: SPF flattening can introduce management challenges due to IP address changes.
  • Subdomain Strategy: Explore subdomain strategies to isolate third-party senders and manage SPF records more effectively.
  • DMARC Reports: Utilize DMARC reports to gain insights into SPF validation results and identify potential issues.
  • Last Resort: SPF flattening should be considered as a last resort after other simplification strategies have been exhausted.
Marketer view

Email marketer from MXToolbox shares that SPF flattening should be used as a last resort. Where possible investigate a subdomain solution so messages from third party providers use different SPF records.

March 2022 - MXToolbox
Marketer view

Email marketer from StackExchange answers that not setting up SPF correctly or exceeding the limits can lead to emails being marked as spam, potentially damaging sender reputation and affecting email deliverability. SPF flattens helps minimize the risks.

June 2022 - StackExchange
Marketer view

Email marketer from EasyDMARC explains that SPF validation can be done by using online SPF record checker tools to ensure correct syntax and that the lookup limit is not exceeded. Also, DMARC reports can help track SPF validation results.

January 2024 - EasyDMARC
Marketer view

Email marketer from Reddit shares that you can validate SPF records using `dig` command-line tool or online SPF checking services to verify that the SPF record is correctly set up and that the number of DNS lookups does not exceed the limit.

October 2021 - Reddit
Marketer view

Email marketer from Mailhardener states that SPF flattening might be needed when your SPF record contains too many nested includes, which causes the number of DNS lookups to exceed the allowed limit of 10.

January 2023 - Mailhardener
Marketer view

Marketer from Email Geeks recommends using DMARC reports to validate the Return Path of each domain being used.

July 2021 - Email Geeks
Marketer view

Email marketer from dmarcian explains that SPF flattening is useful when you have many third-party senders but it can create management headaches as IP addresses can change, so it is best practice to simplify your SPF record first and consider a subdomain strategy.

December 2024 - dmarcian

What the experts say
3Expert opinions

SPF flattening might not be needed if SPF is correctly configured with better subdomain management. Focus on ensuring SPF records only include services using the apex domain's return path. Tools like `dig`, `nslookup`, and online SPF checkers can validate SPF records and confirm they adhere to the DNS lookup limit.

Key opinions

  • Correct SPF Configuration: Proper SPF configuration and subdomain management can negate the need for flattening.
  • Return Path Focus: SPF records should only include services utilizing the apex domain's return path.
  • Validation Tools: `dig`, `nslookup`, and online SPF checkers are useful for validating SPF records.

Key considerations

  • Service Return Paths: Check the return path of each service before adding it to the SPF record.
  • DNS Lookup Limit: Ensure the SPF record does not exceed the 10 DNS lookup limit.
  • Subdomain Management: Implement better subdomain management for improved SPF configuration.
Expert view

Expert from Email Geeks explains that if SPF is configured correctly, SPF flattening might not be necessary, and better subdomain management might be a better solution.

August 2022 - Email Geeks
Expert view

Expert from Email Geeks explains that different services typically use different return paths, and SPF records are only needed for the return path, not any other domain. He advises to check the return path of mail sent by each service and only include services using the apex domain in the SPF record.

June 2024 - Email Geeks
Expert view

Expert from Word to the Wise recommends using tools like `dig` or `nslookup` to validate SPF records. These tools allow you to check the SPF record's syntax and ensure it doesn't exceed the 10 DNS lookup limit. You can also use online SPF record checkers.

December 2023 - Word to the Wise

What the documentation says
4Technical articles

SPF flattening becomes necessary when a domain exceeds the 10 DNS lookup limit within its SPF record, especially due to numerous third-party services. Validation involves checking the 'Received-SPF' header to verify sending server authorization. It's advisable to avoid SPF flattening by implementing a DMARC policy of reject to block messages from invalid sources entirely.

Key findings

  • DNS Lookup Limit: SPF records are limited to 10 DNS lookups.
  • SPF Flattening Trigger: Exceeding the DNS lookup limit due to third-party services necessitates SPF flattening.
  • Validation Method: SPF records can be validated by examining the 'Received-SPF' header in emails.
  • DMARC Policy: Implementing a DMARC policy of 'reject' can help avoid the need for SPF flattening.

Key considerations

  • Third-Party Services: Carefully manage the number of third-party services using a domain to avoid exceeding the SPF lookup limit.
  • Deliverability Impact: Failing to address SPF limits can lead to deliverability issues.
  • DMARC Alternative: Consider implementing a DMARC 'reject' policy as a preventive measure against unauthorized sending.
Technical article

Documentation from Google Workspace Admin Help explains that SPF records have a limit of 10 DNS lookups. If this limit is exceeded, SPF flattening may be needed or the SPF record will fail, causing deliverability issues.

June 2021 - Google Workspace Admin Help
Technical article

Documentation from Microsoft indicates that SPF flattening becomes essential to maintain email deliverability when a domain utilizes numerous third-party services for sending emails, leading to exceeding the DNS lookup limit within the SPF record.

July 2021 - Microsoft
Technical article

Documentation from Valimail explains that SPF flattening should be avoided if possible by using a DMARC policy of reject so messages from invalid sources will be blocked completely.

August 2023 - Valimail
Technical article

Documentation from RFC 7208 specifies how to validate SPF records by checking the 'Received-SPF' header in the email. It confirms if the sending server is authorized to send emails on behalf of the domain specified in the 'Return-Path' address.

May 2022 - RFC Editor

Related resources
6Resources

SPF Record Checker and Lookup Tool | EasyDMARC
SPF Record Checker and Lookup Tool | EasyDMARC

Check if an SPF record is published on a domain and deployed correctly, identify its issues, and validate your SPF record. Check Your SPF Record Now!

EasyDMARC
What Is SPF Flattening?
What Is SPF Flattening?

Discover how SPF flattening can boost your email deliverability. This guide explains the process, benefits, and best practices of SPF flattening. Learn how to optimize your SPF records, avoid common pitfalls, and ensure your important emails reach their intended recipients.

SendLayer - Reliable Email Deliverability Made Easy
SPF Surveyor - dmarcian
SPF Surveyor - dmarcian

dmarcian's SPF Surveyor is an SPF diagnostic tool that presents a graphical view of SPF records. Discover any problems with your SPF record.

dmarcian
SPF Best Practices: Avoiding SPF Record Flattening - dmarcian
SPF Best Practices: Avoiding SPF Record Flattening - dmarcian

With a complicated and bloated SPF record, SPF record flattening can seem like an easy answer, but is not the safest route.

dmarcian
SPF Checker - SPF Lookup
SPF Checker - SPF Lookup

Check your domain's SPF record with SPF checker tool. Ensure your emails reach the recipient's inbox by implementing correct SPF record.

SPF Record Lookup
SPF TXT Record Issue with Multiple DNS Lookups Causing SPF ...
SPF TXT Record Issue with Multiple DNS Lookups Causing SPF ...

I’ve been trying to configure SPF TXT records for my Microsoft 365 domain following the guide in (learn.microsoft.com/en-us/defender-office-365/email-authentication-spf-configure…), but I’m hitting a roadblock. My SPF record is being rejected due to exceeding the DNS lookup limit. Here’s what I’ve done: I’ve set up an SPF record for my domain example.com and included the spf.protection.outlook.com as recommended, but I also have several third-party email services, so I’ve added multiple include...

Spiceworks Community

Related questions