Should I use separate IPs or domains for transactional vs marketing emails?

Summary

The overwhelming consensus among email experts, marketers, and documentation from major email service providers is that separating transactional and marketing emails is a critical best practice for maintaining optimal deliverability and protecting sender reputation. This separation can be achieved through dedicated IPs, subdomains, or separate sending domains, with authentication via SPF and DKIM being essential. Transactional emails generally have higher engagement and better deliverability, so isolating them from marketing emails, which can be more prone to deliverability issues, ensures that important transactional messages reach the inbox reliably. Proper IP warm-up is crucial when using dedicated IPs.

Key findings

  • Improved Deliverability: Separating email streams improves deliverability for both transactional and marketing emails by isolating reputation and allowing more targeted management.
  • Protected Sender Reputation: Transactional emails are shielded from potential deliverability issues affecting marketing campaigns, preserving their higher engagement and positive reputation.
  • Enhanced Engagement for Transactional Emails: Transactional emails typically have higher engagement rates (opens, clicks) and fewer spam complaints, contributing to a positive sender reputation.
  • Segmentation Methods: Segmentation can be achieved through dedicated IPs, subdomains (e.g., transactional.example.com, marketing.example.com), or separate sending domains. Choose the method that best suits your resources and email volume.
  • Authentication is Key: SPF and DKIM authentication are essential for each domain and subdomain used to send emails to help establish credibility and improve deliverability.

Key considerations

  • IP Warm-up: If using dedicated IPs, proper IP warm-up is essential to establish a positive sending reputation before sending large volumes of email, especially marketing emails.
  • Segmentation Strategy: Carefully choose the right segmentation method (IPs, subdomains, domains) based on your email volume, infrastructure, technical capabilities, and deliverability goals. Consider the resources required for each approach.
  • Monitoring & Maintenance: Regularly monitor sender reputation and deliverability metrics for each email stream (transactional, marketing) to identify and address any issues promptly. Use tools and dashboards provided by your ESP.
  • Complexity: Consider the technical complexity and ongoing management required to maintain separate IPs or domains. Subdomains might offer a less complex alternative.
  • Bad actors: IP segmentation can help prevent bad actors from affecting all clients.

What email marketers say
11Marketer opinions

The consensus from email marketing experts is that separating transactional and marketing emails is crucial for maintaining optimal deliverability and protecting sender reputation. This separation is typically achieved through dedicated IPs, subdomains, or separate sending domains. Transactional emails generally have higher engagement and better deliverability metrics, and isolating them from marketing emails, which can be more prone to deliverability issues, ensures that important transactional messages reach the inbox reliably.

Key opinions

  • Improved Deliverability: Separating email streams improves deliverability for both transactional and marketing emails by isolating reputation.
  • Protected Sender Reputation: Transactional emails are shielded from potential deliverability issues affecting marketing campaigns.
  • Enhanced Engagement: Transactional emails typically have higher engagement rates, which contribute to a positive sender reputation.
  • Segmentation Methods: Segmentation can be achieved through dedicated IPs, subdomains (e.g., transactional.example.com), or separate sending domains.

Key considerations

  • IP Warm-up: If using dedicated IPs, proper IP warm-up is essential to establish a positive sending reputation.
  • Segmentation Strategy: Choose the right segmentation method (IPs, subdomains, domains) based on email volume, infrastructure, and deliverability goals.
  • Monitoring & Maintenance: Regularly monitor sender reputation and deliverability metrics for each email stream to identify and address any issues promptly.
  • Bad Actors: IP segmentation can help prevent bad actors from affecting all clients.
Marketer view

Email marketer from Mailjet explains that segmenting email traffic based on type (transactional vs. marketing) by using different IPs or domains is a key deliverability best practice. This separation helps maintain a good reputation for transactional emails, ensuring important messages reach the inbox.

January 2024 - Mailjet
Marketer view

Email marketer from Email Geeks explains that, in general, transactional emails get better engagement, very low spam complaints, and lower bounces leading to better deliverability, hence the hesitation to mix those in with the marketing emails where mileage varies more widely than transactional.

July 2021 - Email Geeks
Marketer view

Email marketer from Stackoverflow answers you should get a dedicated IP address if you are sending more than a certain ammount of email. You can use this for the more important transaction emails.

August 2023 - Stackoverflow
Marketer view

Email marketer from Gmass recommends using separate sending domains for transactional and marketing emails as one strategy of improving your sender reputation. This ensures your marketing emails are less likely to impact deliverability of transactional emails.

August 2021 - Gmass
Marketer view

Email marketer from Reddit explains that they always advise clients to separate transactional and marketing emails using different subdomains and, if possible, different IPs. This protects the crucial transactional emails from being affected by potential deliverability problems with marketing campaigns.

May 2024 - Reddit
Marketer view

Email marketer from SparkPost recommends using subdomains to separate email traffic types. For instance, use 'transactional.example.com' for transactional emails and 'marketing.example.com' for marketing emails. This segmentation helps maintain a cleaner reputation for each type of email.

April 2021 - SparkPost
Marketer view

Email marketer from Klaviyo shares Using a dedicated sending domain for transactional emails can help you protect the health of your primary domain by separating out the sending reputation, and improve deliverability.

June 2024 - Klaviyo
Marketer view

Email marketer from Postmark shares that transactional emails should be separated from marketing emails to protect domain reputation. Transactional emails often have higher engagement rates and separating them ensures their deliverability isn't affected by marketing campaigns.

January 2024 - Postmark
Marketer view

Email marketer from EmailGeekForum shares that If using different IPs for different email types, you absolutely MUST warm up each IP address individually and correctly before sending a lot of mail, especially marketing material. This protects your sender reputation.

October 2024 - EmailGeekForum
Marketer view

Email marketer from Mailgun suggests IP segmentation to prevent bad actors from affecting their clients. IP segmentation divides your email traffic into different types (e.g. transactional, marketing, bulk email) and assign each traffic type to a different IP address.

October 2021 - Mailgun
Marketer view

Email marketer from Email Geeks shares that proper transactional mail should definitely have better engagement and higher reputation and should definitely be split from General Purpose/Marketing mail.

December 2023 - Email Geeks

What the experts say
6Expert opinions

Experts generally recommend separating transactional and marketing emails using different IPs, domains, or subdomains. This separation is crucial for maintaining deliverability and protecting sender reputation. Transactional emails typically have higher engagement rates and should be isolated from marketing emails to prevent any deliverability issues with the latter from affecting the former. Implementing SPF and DKIM authentication is also essential for each separated stream.

Key opinions

  • Deliverability Enhancement: Separating email streams improves overall deliverability by isolating the impact of marketing emails on transactional emails.
  • Reputation Management: Using separate IPs, domains, or subdomains isolates the sender reputation for each type of email stream.
  • Engagement Impact: Transactional emails have better engagement and should not be mixed with marketing emails, which may have varying engagement levels.
  • Authentication: Authenticating each domain/subdomain with SPF and DKIM is recommended for optimal deliverability.

Key considerations

  • Choice of Separation: Decide whether to use different IPs, domains, or subdomains based on your specific needs and technical capabilities.
  • Reputation Monitoring: Monitor the reputation of each IP, domain, or subdomain to ensure good deliverability.
  • Implementation Complexity: Consider the technical complexity and resources required to set up and manage separate email streams.
Expert view

Expert from Email Geeks shares the general recommendation to split corporate, marketing, and transactional emails into separate domains/subdomains and authenticate them with SPF, DKIM.

March 2022 - Email Geeks
Expert view

Expert from Email Geeks explains that deliverability can take many forms and reputation is tracked in a few different ways, including IP reputation and domain reputation.

February 2024 - Email Geeks
Expert view

Expert from Email Geeks suggests splitting mail over multiple IPs, one for marketing and one for transactional.

December 2022 - Email Geeks
Expert view

Expert from Spam Resource explains that separating email streams, like transactional and marketing, is essential for maintaining deliverability. They advise using separate IPs or subdomains to isolate the reputation of each stream, preventing marketing email issues from affecting critical transactional messages.

April 2024 - Spam Resource
Expert view

Expert from Email Geeks explains that IP splitting is a recommended practice to have segmentation on both subdomain and IP reputation measurements, noting that transactional email tends to have better engagement and a higher reputation.

February 2024 - Email Geeks
Expert view

Expert from Word to the Wise, Laura Atkins, responds that using multiple domains for mail streams ensures that your reputation for your marketing efforts does not affect the receipt of order confirmations.

March 2022 - Word to the Wise

What the documentation says
3Technical articles

Leading email service providers like SendGrid, Amazon SES, and Google Workspace recommend separating transactional and marketing emails, ideally using dedicated IP addresses or IP pools. This separation allows for better control over sender reputation, improves deliverability, and isolates any deliverability issues that might arise from marketing campaigns, ensuring that critical transactional emails are reliably delivered.

Key findings

  • Dedicated IPs/Pools: Using dedicated IPs or IP pools is recommended for separating transactional and marketing email traffic.
  • Sender Reputation Control: Separation allows for better control over sender reputation for different email types.
  • Improved Deliverability: Separating email streams improves deliverability for both transactional and marketing emails.
  • Isolation of Issues: Isolates deliverability issues, preventing marketing email problems from affecting transactional emails.

Key considerations

  • Implementation: Setting up and managing dedicated IPs or IP pools requires technical expertise and resources.
  • Sending Patterns: Transactional and marketing emails have different sending patterns and volumes, which should be considered when configuring IP separation.
  • Cost: Dedicated IPs may incur additional costs depending on the email service provider.
Technical article

Documentation from Amazon SES explains that using dedicated IP pools allows you to separate sending reputation for different types of emails. This means you can have one pool for transactional emails and another for marketing emails, isolating any deliverability issues.

February 2024 - Amazon SES
Technical article

Documentation from SendGrid recommends using dedicated IPs for different types of email traffic, such as transactional and marketing. This allows for better control over sender reputation and can improve deliverability for both types of emails, as their sending patterns and volumes differ.

November 2021 - SendGrid
Technical article

Documentation from Google Workspace recommends that senders using the same domain for multiple purposes (e.g., bulk email and transactional email) should separate those emails for the purpose of reputation management. This separation can be achieved by sending from different IP addresses for each purpose.

February 2022 - Google Workspace